# How do I sum data in a pivot table?

To force Excel to use the Sum function instead of Count, right-click a pivot table cell in the column you wish to change. Choose Summarize Values By and then tick Sum. You can use the same method to select any of the other summary functions.

When you have a pivot table that counts instead of sums, it is caused by one of three reasons. Excel expects your numeric data to be 100% numeric. If you have a dataset with 50,000 rows of numbers and one blank cell in the middle, the pivot table will count instead of sum.

Subsequently, question is, can you use Countif in a pivot table? You can‘t use excel functions into calculated field. If there is requirement any logical test you can use your countif condition in raw data with with If condition as helper column.

Also, how do you show values in a pivot table?

Show different calculations in PivotTable value fields

1. To add two or more of the same value fields to the PivotTable so that you can display different calculations in addition to the actual value of a specific field, do the following:
2. In the PivotTable, right-click the value field, and then click Show Values As.
3. Click the calculation option that you want to use.

What is the difference between Count and Sum in a pivot table?

The Sum function is used by default for numeric value fields you place in your PivotTable, but here’s how to choose a different summary function: The Count summary function works the same as the COUNTA function. Count is used by default for value fields that have nonnumeric values or blanks.

### What is VAR in pivot table?

Var Function and Varp Function When the entire population is used in the calculation, the VarP summary function is used. For a sample of the data, instead of the entire population, use the Var summary function. To show the variance, when the Qty field is added to the pivot table, change the summary calculation to Varp.

### How do you add a formula to a pivot table?

Add a calculated field Click the PivotTable. On the Analyze tab, in the Calculations group, click Fields, Items, & Sets, and then click Calculated Field. In the Name box, type a name for the field. In the Formula box, enter the formula for the field. Click Add.

### How do you summarize data in a pivot table?

You can summarize a PivotTable by placing a field in ∑ VALUES area in the PivotTable Fields Task pane. By default, Excel takes the summarization as sum of the values of the field in ∑ VALUES area. However, you have other calculation types, such as, Count, Average, Max, Min, etc.

### How do I calculate a field in a pivot table?

Calculated Field Click any cell inside the pivot table. On the Analyze tab, in the Calculations group, click Fields, Items & Sets. Click Calculated Field. The Insert Calculated Field dialog box appears. Enter Tax for Name. Type the formula =IF(Amount>100000, 3%*Amount, 0) Click Add. Click OK.

### Can I use the same field twice in a pivot table?

It’s worth noting that you can’t actually add a field more than once to column or row label areas. For example, if we try to add the Product field to the row labels area again, nothing happens. If we try to add it to the column label area, it’s actually moved from Row Labels to Column Labels.

### Why my pivot table is showing zeros?

Hide zero values in a PivotTable report Click the PivotTable report. On the Analyze tab, in the PivotTable group, click the arrow next to Options, and then click Options. Click the Layout & Format tab, and then do one or more of the following: Change error display Check the For error values show check box under Format.

### How do you refresh a pivot table?

Manually refresh Click anywhere in the PivotTable. On the Options tab, in the Data group, do one of the following: To update the information to match the data source, click the Refresh button, or press ALT+F5. To refresh all PivotTables in the workbook, click the Refresh button arrow, and then click Refresh All.

### How do I convert a number stored as text to a number in Excel?

Select the cells that have numbers stored as text. On the Home tab, click Paste > Paste Special. Click Multiply, and then click OK. Excel multiplies each cell by 1, and in doing so, converts the text to numbers.

### How do you delete a pivot table?

Delete a PivotTable Pick a cell anywhere in the PivotTable to show the PivotTable Tools on the ribbon. Click Analyze > Select, and then pick Entire PivotTable. Press Delete.

### Can you do a Vlookup in a pivot table?

One of the most popular functions in Excel formulas is VLOOKUP. But, you can’t use VLOOKUP in Power Pivot. In Power Pivot, remember that you’re working with a relational data model. Looking up values in another table is really quite easy, and in many cases you don’t need to create any formula at all.